Job Description

Office Manager / Administrative Assistant

Mike Lynch Enterprises LLC is a dedicated irrigation, landscaping, and maintenance company committed to delivering excellent service to our clients year?round since 1988. We are seeking a reliable, detail?oriented Office Manager and/or Administrative Assistant to help keep our operations running smoothly. If you enjoy staying organized, working with schedules, and keeping clients happy, wed love to hear from you!

Responsibilities

• Schedule irrigation installations and service calls
• Schedule maintenance and landscaping customers
• Manage calendars and coordinate appointments
• Generate invoices for monthly, annual, and contract services
• Maintain accurate pricing lists for services
• Update and maintain snow removal contracts
• Ensure all client records are accurate and up to date
• Handle onboarding paperwork and ensure completion of required forms
• Coordinate drug testing, background checks and other compliance requirements
• Maintain employee records and assist with HR?related tasks as needed
• Use QuickBooks to manage invoices and billing
• Utilize Excel for tracking, reporting, and schedules
• Use Hindsite Irrigation Software to manage scheduling
• Manage and update the companys social media accounts with engaging content

Qualifications

• Prior administrative or office support experience preferred
• Proficiency in QuickBooks and Microsoft Excel
• Strong organizational and time?management skills
• Excellent communication skills, both written and verbal
• Ability to work independently with minimal supervision
• Familiarity with landscaping or irrigation industry a plus!

Contact barbara@mik [email protected] with resume or questions.

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

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